How to Pick a Quality Copier Machine

The copier machine and laser printer are two of the many common items you will find in the office, but it’s also one of the most vital pieces for successful day-to-day operations. When choosing a quality Singapore copier machine, you should not only consider the price, but also the type of copier, the volume of copying, and other extra features that come with it.

History of Copier Machines

With the advent of 3-D printers, it’s not difficult to imagine the kind of impact photocopier machines have made in offices, schools, politics, and even art. Decades ago, copying documents were done by pantograph and mimeograph, but those were imperfect methods. This changed when in 1959, the first photocopier by Xerox was released.

Copying was done by first creating an image of a document through a metal drum, and this image in turn is used to transfer toner (or the powdered form of an ink) to a blank piece of paper. The image on the paper is then sealed with heat so that it is cleaner and faster than the previous copying methods.

Since then, the copier machine, also called copier or photocopier, along with the office printer, has become an indispensable tool various establishments and institutions. Because they’re indispensable, practically all businesses buy printer. Even with the popularity of different printing and duplicating machines in Singapore, the copier machine from oki data printers from Singapore is still considered an indispensable and affordable tool in most public and private sectors.

Types of Copier Machines

The copier machine has gone through various changes in the last several years and has adapted to the growing needs in business, education, and government offices by combining different features such as printing, faxing, and scanning.

These are some of the copier machines you might find at your office supplier in Singapore.

• Analog – T his is an old type of copier that uses mirrors, lenses, and light to print images.
• Digital – This type of copier machine not only make copies of documents, but can also scan, print, and fax. It has more paper capacity than the analog copier and prints faster. One of its latest sub-types is the graphic art printer and the laser printer.
• Laser – This copier machine can print fast and crisp copies, but they can be more expensive than the inkjet type. The laser toner cartridges, however, can save more money because they last longer.
• Inkjet – This copier is best suited for offices or homes that don’t need to print large quantities of documents daily. The machine is cheaper than the laser copier, but the ink is more expensive.
• Monochrome – This copier can only print black and white documents, but it is cheaper than colour copiers.
• Colour – A colour printer is essential if your office needs to reproduce high-quality colored documents. If your office has a high copy volume, you should consider a copier with high dots per inch resolution.
• Multifunctional – This copier can do other things besides copying, such as, scanning, printing, faxing, connecting to office network, email, document management, binding, stapling, and many more.
• Wireless or Network – Buy printer that can connect to a Wi-Fi network in the office if you would prefer this method over to a wired LAN network. Your employees will be able to print remotely and send fax.
• Desktop – This is smaller than the floor-model office printer and is ideal for small or medium-scale businesses with only a few users. Some desktop models may include features found in larger copier models.

Choosing a Copier Machine for Business

When shopping for a printer in Singapore for your office, you need to consider the following factors to get the best deal: price, scanning features, copy speed, copy volume, compatibility, copier size, network capability, additional features, color or mono, paper size, printing options, and sorting.

• Price. You don’t need to pick the best copier available, but the most suitable model for the size of and the work required in your office. You should keep in mind the higher cost of more sophisticated models, especially if you don’t need additional features from multifunctional copiers.
• Scanning Features. For easier office transactions, especially in large offices, buy printer that has a network scanner and touchscreen interface, so employees can scan directly to email, desktop, and computer applications.
• Copy Speed. If your office needs to print a large volume of copies daily, you should pick a copier than has between 22 ppm and 100 ppm capability. Old models, on the other hand, can print 30 ppm, ideal for small offices.
• Copy Volume. The copy volume of a copier will depend on its size, paper capacity, and multifunction features. For high copy volume needs, pick models than have a paper capacity of more than 500 sheets.
• Compatibility. Before purchasing a copier, make sure that it is compatible with all the existing hardware and software in the office to avoid buying more equipment than you need. Some printers, such as a graphic art printer, may have special requirements.
• Copier Size. Don’t forget to consider the available space in your office before purchasing a copier machine, because the height, width, and depth will matter when it comes to copy volume per week.
• Network Capability. If you want your employees to be able to print remotely, make sure to pick an office printer with network capability will save time.
• Additional Features. A multifunctional colour printer or copier have additional features such as printing, scanning, faxing, stapling, hole punching, binding, image editing, multimedia support, built-in HDD storage, USB, Bluetooth, Firewire, and parallel port.
• Color or Mono. Consider the differences in the prices of ink when choosing between color of mono copiers. If you don’t need colored documents, then you will be able to save more with a mono copier.
• Paper Size. If the printing requirements in the office need larger paper sizes, choose a copier that can handle the task.
• Printing Options. Some copiers in Singapore have a double-sided printing option that will allow you to save money by using less paper.
• Sorting. If your office needs to print a large volume of documents, get a laser printer that has a sorting option to make the work easier.